Outlook profiles contain more than just emails and attachments, if you have multiple accounts on Outlook knowing how to switch Outlook accounts and profiles can help in efficient management, organization, and privacy, here is how it is done on various platforms.
Table of Contents:
- Switching Accounts on Outlook Desktop Applications
- Switching Accounts on Outlook Web
- Switching Accounts on Outlook Mobile
Switching Accounts on Outlook Desktop Applications (Windows/Mac)
1: Switching Outlook Accounts in the Same Profile
First, add your other email account to Outlook by clicking on File > Add Account, and then complete the setup under the same Outlook profile.
Once you have added the Outlook account. Navigate to the sidebar on the left with icons for Mail, Calendar, Contacts, etc.
- Click on the Mail icon and choose the account.
- Choose the account name or email address from the sidebar and expand it
- Once after selecting an account you can send/receive emails, access the calendar, and manage contacts for the selected account.
2: Switching Outlook Accounts Between Different Profiles
If you have different Outlook profiles, you’ll need to restart Outlook to switch between profiles:
- Close Outlook Application.
- Open the Control Panel, search for mail, and open it.
- In the Mail Setup window, click on Show Profiles…
- From the listed profiles, choose the profile that you want to switch to and confirm the changes.
- Now Outlook will load the selected profile, including all its associated accounts and settings.
You can switch from the associated outlook accounts from the profile.
Switching Accounts on Outlook Web
Add Linked Account:
Go to Settings > View all Outlook settings > Mail > Sync email, and add another account. This allows you to manage multiple accounts from a single interface.
SIgn-out and Sign-in:
- Click on the Profile in the top-right corner of the Outlook Web and Sign out of the current account
- Now log in using another Outlook account.
Use Private/Incognito Mode:
- Open a private or incognito window, or sign in with another account.
Multiple Profiles or Different Browsers:
If you are frequently switching Outlook accounts then choose a different browser for each account or use different browser profiles (Chrome or Edge)
Switching Accounts on Outlook Mobile (iOS/Android)
Android and iOS
- Open the Outlook app, click on the home icon in the top-left corner, then click the ‘+‘ to add an Outlook account.
- Tap on the profile icon to switch the account in Outlook.
Common Issues When Switching Accounts
- Authentication Issues: You may receive “Authentication Failed” messages while trying to switch accounts.
- Account Not Appearing in the List: Occasionally the newly added Outlook account may not show.
- Syncing Issues After Switching: You might notice that emails, calendar events, or contacts don’t sync properly after switching accounts.
- Performance Issues: Switching multiple accounts can sometimes slow down Outlook if there are many accounts or large data files involved.
- Multiple Sign-In Prompts: Multiple sign-in prompts may appear when switching accounts, especially when they have different security settings.
Also Read: How to Transfer PST to Office 365?
Conclusion
To manage your Outlook accounts efficiently, consider using different themes and signatures for each account. Additionally, clear out spam or older emails that you no longer need. If you primarily use a particular account, set it as the primary account. We hope you found this article helpful in learning how to switch accounts on Outlook.
Frequently Asked Questions
Select Settings. Select Mail > Forwarding. Select Enable Forwarding, enter the forwarding email address, and select Save to forward emails to another account.
Copy your .pst file from the old computer, then set up your email account on your new computer.
Click your photo or name icon in the upper right corner to a different account on Microsoft 365.
